Administrative Assistant – Recreation Department

 

Maine’s premier City to work and live is becoming Maine’s premier municipal employer - welcome to Biddeford, Maine, where citizens are proud of their community and employees thrive!

The City of Biddeford, a beautiful, resurgent, coastal Maine community, is seeking dynamic people to join our award-winning team of professionals. As an employee in one of Maine’s youngest communities, you can become part of a team that is guiding its economic revival. You will need to be highly motivated, talented, with a strong desire to make a difference in the daily lives of citizens.

 

The City of Biddeford greatly values employee wellness and work/life balance. Many of our positions, including all positions in City Hall, have a four-day, 36-hour work week (Fridays off!) with flexible scheduling and remote opportunities one day per week.

The City of Biddeford is looking for a highly motivated, eager to learn, team-oriented, and organized individual to serve as the Administrative Assistant in the Recreation Department.

Responsibilities

· Perform a variety of administrative and recreation-related clerical tasks, including:

o Responding to all general department questions

o Answering or directing questions to the appropriate employee

o Maintaining an organized filing system (both on paper and electronically) of calendars, schedules, programs, policies and procedures of the department

· Act as reception for the office, which includes answering phone calls, assisting members of the public (walk-ins), scheduling facility rentals, and coordinating meetings

· Complete weekly payroll, reports, billing, purchasing, and accounts payable for the department

· Readily use the online software registration program to manage:

o Program activities, registrations, cancellations and POS items

o Refunds, cancellations, and payment plans

o Marketing materials, emails, text blasts, and website administration

· Manage marketing and social media for the department, including:

o Social media posts, updates and interactions

o Creation of the quarterly newsletter

o Preparation of press releases for local media outlets

o Notifications and postings regarding closures, schedule changes, and emergencies as directed

Required Qualifications

· Proficiency with computers and technology, including Microsoft Office Suite, Canva, and social media outlets

· Establish healthy, communicative, and respectful working relationships

· Maintain a full workload while managing frequent interruptions, formal schedules, and explicit deadlines

· Engage with the public in a constructive, respectful, and courteous manner

· High School Diploma, 3 years of related experience with any combination of the above, and/OR any equivalent combination of education and experience

· Maintain organization, efficiency, and a positive attitude

· A willingness to demonstrate a commitment to the City of Biddeford's work around diversity, equity, accessibility, and inclusion

Preferred Qualifications

· Experience with MyRec online registration software programming

· Experience in the Parks & Recreation field and an understanding of recreation programming

 

Equal Opportunity Employer

 

The City of Biddeford’s mission is to cultivate and sustain a diverse, inclusive, equitable, welcoming, and belonging-based workplace where employees actively practice solidarity for the greater good of the work environment and employee experience.

 

As an Equal Opportunity Employer, the City of Biddeford shall employ, develop, and work to maintain the best qualified person(s) available without discrimination to: age, race, color, religion, sex, sexual orientation, marital status, pregnancy, dimensions of gender, disability, citizenship, veterans’ status, ancestry, national origin, and/or political affiliation or any other status protected by law.

 

Equitable access to services and employment is available and those applicants requiring reasonable accommodation for this application and/or the interview process should notify the Deputy Director of Human Resources at 207.286.0589.

Job Type: Full-time

Salary: $25 / hour - $30.75 / hour

Benefits:

· Dental insurance

· Employee assistance program

· Flexible schedule

· Flexible spending account

· Health insurance

· Health savings account

· Life insurance

· Paid bereavement leave

· Paid parental leave

· Paid time off

· Professional development assistance

· Referral program

· Remote work opportunities

· Retirement plans w/ employer match

· Tuition reimbursement

· Vision insurance

Schedule: Monday – Tuesday, 7am – 5pm // Wednesday – Thursday, 8am – 4pm

Work Location: In-person

To apply, please choose ONE of the following:

· Go to https://biddefordmaine.org/apply to fill out our online application. · Apply through www.indeed.com · Email to: employment@biddefordmaine.org

· Submit a cover letter, resume, and any relevant certifications to:

Human Resources Department

205 Main Street

Biddeford, ME, 04005

 

We will begin reviewing applications on July 16th and the position will remain open for 30 days.

Apply now for the Administrative Assistant position in the Recreation Department!